Closing Coordinator



United States · Remote
Posted on Friday, June 7, 2024

About the team

Spruce, a Zillow® Group company, was founded in 2016 to deliver fast, frictionless and secure real estate closings, representing more than $20 billion of transactions nationwide. We are a team with diverse backgrounds and perspectives, from respected title and real estate industry veterans to innovative product managers, engineers and data scientists. What brings us together is our passion for building a better closing experience.

We believe that the future of real estate will be driven by automation, efficiency, and digital experiences. Our mission is to provide the products and services necessary to make that happen.

About the role

Spruce is looking for a Closing Coordinator to join the Customer Experience & Closing Team. The responsibilities of the Closing Coordinator role will include, but are not limited to, the following:

  • Providing exceptional customer service in handling phone, email, and SMS text message communications from customers, clients, and other stakeholders of our transactions;

  • Managing a real estate closing pipeline, in partnership with Closers and other operational stakeholders, to ensure our customers experience a smooth, on-time closing;

  • Reviewing purchase contracts across multiple states and uploading relevant information to files;

  • Partnering with third-party vendors for on-time delivery and processing of necessary documents and services for closing;

  • Delivering and obtaining necessary information to and from buyers, sellers, agents, and lenders in preparation for closing;

  • Assisting in preparation of closing fees within the file, including calculation of recording fees and title charges, processing of invoices, and preparing payments for disbursement;

  • Assisting in preparation of documents for closing, including ensuring documents packages are prepared according to specific client preferences as well as to local county and state requirements;

  • Working cross-functionally with members of adjacent operations team, including exam, curative, funding, and post-closing, in a collaborative manner;

  • Delivering clear and effective feedback to workflow and platform enhancements made by the Spruce product, engineering, and data science teams.

In performing the above responsibilities, the Closing Coordinator will maintain adherence to performance metrics according to established service standards and key performance indicators.

This role has been categorized as a Remote position. “Remote” employees do not have a permanent corporate office workplace and, instead, work from a physical location of their choice, which must be identified to the Company. U.S. employees may live in any of the 50 United States, with limited exceptions.In California, Colorado, Connecticut, Hawaii, Nevada, New York and Washington the standard base pay range for this role is $19.90 - $29.90 Hourly. This base pay range is specific to California, Colorado, Connecticut, Hawaii, Nevada, New York and Washington and may not be applicable to other locations.In addition to a competitive base salary this position is also eligible for equity awards based on factors such as experience, performance and location. Actual amounts will vary depending on experience, performance and location.

Who you are

The ideal candidate will have an interest in providing excellent customer service and will thrive in a fast-paced, team-centric environment: Key attributes include:

  • Must have extensive customer service experience, working within or adjacent to real estate transactions.

  • Must have title and escrow experience at a national scale.

  • A customer service mindset, putting the buyers’, sellers’, agents’, and lenders’ experience above all else;

  • A proficiency working with various technologies and applications, specifically workflow tools that support phone and email management;

  • A mastery of prioritizing competing deadlines and multi-tasking across various transactions and tasks;

  • Effective and clear communication skills, both with external customers and internal team members;

  • The attention to detail required to accurately and completely prepare and review financial and settlement documentation;

  • The ability to learn and adhere to county, state, and regulatory requirements and nuance;

  • A forward-thinking approach to problem solving;

  • Enthusiasm to partner with our technical teams in discovery, testing, and feedback for new product enhancements and features;

  • An eagerness to grow within the role and develop the skills needed to progress into other senior positions within the closing operations team.

Get to know us

Zillow is reimagining real estate to make home a reality for more and more people.

As the most-visited real estate website in the United States, Zillow® and its affiliates help movers find and win their home through digital solutions, first class partners, and easier buying, selling, financing and renting experiences. Millions of people visit Zillow Group sites every month to start their home search, and now they can rely on Zillow to help make it easier to move. The work we do helps people get home and no matter what job you're in, you will play a critical role in making home a reality for more and more people.

Our efforts to streamline the real estate transaction are supported by a deep-rooted culture of innovation, our passion to redefine the employee experience, a fundamental commitment to Equity and Belonging, and world-class benefits. These benefits include comprehensive medical, dental, vision, life, and disability coverages as well as parental leave, family benefits, retirement contributions, and paid time off. We’re also setting the standard for work experiences of the future, where our employees are supported in doing their best work and living a flexible, well-balanced life. But don’t just take our word for it. Read recent reviews on Glassdoor and recent recognition from multiple organizations, including: the 100 Best Companies to Work For, Glassdoor Employees’ Choice Award, Bloomberg Gender-Equality Index, Human Rights Campaign (HRC) Corporate Equity Index, and TIME 100 Most Influential Companies list.

Zillow Group is an equal opportunity employer committed to fostering an inclusive, innovative environment with the best employees. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. If you have a disability or special need that requires accommodation, please contact us at

Applicants who receive job offers from Zillow Group will be asked to sign a Proprietary Rights Agreement which includes confidentiality, intellectual property assignment, customer and employee non-solicitation, and non-competition provisions. If you are contacted for a role at Zillow Group and wish to review a copy of the Proprietary Rights Agreement prior to receiving an offer, you may request a copy from your Recruiter.