Executive Assistant
OneSource Virtual
OneSource Virtual (OSV) has helped more than 1,000 Workday customers take their teams from transactional to transformational with innovative technology and services for HR, payroll, and finance. Founded in 2008, OSV is the leading exclusive provider of Business-Process-as-a-Service (BPaaS) solutions for Workday, delivering services with unparalleled choice, unwavering commitment, and uncompromising support. OneSource Virtual’s global headquarters is located in Dallas, Texas, with additional locations across North America and Europe. Find your company’s solution at www.onesourcevirtual.com.
This is a hybrid role working occasionally from the OSV Dallas Headquarters.
The Executive Assistant is responsible for performing administrative duties for executive management. This position requires strong computer and Internet research skills, flexibility, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors. Sensitivity to confidential matters may be required.
Essential Functions/Duties/Responsibilities
Extensive calendar, travel, and expense management across multiple time zones including international. Potentially supporting other service delivery leaders.
Responsible for heavy calendar management, requiring interaction with both internal and external executives and assistants as well as others, to coordinate a variety of meetings.
Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner.
Meeting / presentation management including preparation for SVP and other leaders, content creation, create and distribute meeting notes, arrange audio/visual and catering needs.
Interact with and maintain positive relationships with C-level executives, executive assistants, managers, and their departments. Coordinate company-wide events for other Executive Assistants.
Assist with change management and provide problem solving leadership.
Contributes to team effort by accomplishing related results as needed.
Additional duties as assigned.
Competencies
Discretion and confidentiality.
Business Acumen.
Communication.
Consultation.
Critical Evaluation.
Leadership & Navigation.
Relationship Management.
Professional and friendly demeanor
Project management skills
Strong organizational skills
Able to work independently but within a strategic framework while maintaining a sense of urgency
Can handle many projects/assignments at the same time
Proactive, energetic, and flexible
Ability to work collaboratively with management teams
Strong written, verbal, listening and problem-solving skills
Proficiency in PC operation and related software including all Microsoft programs
Able to work in a fast-paced, dynamic, and frequently changing environment
Supervisory Responsibility
None
Qualifications and Experience
3-5 years’ experience supporting senior level management team
Experience using expense and travel applications
Achieved High School Diploma
Able to attend events and work on projects after-hours, as needed
Solid knowledge of office processes and business policy development
Proven interpersonal skills with experience providing complex administrative support in a high-profile environment with tact and diplomacy
Ability to work across teams and with a variety of projects and constituencies
Preferred Skills
College Degree
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
You are encouraged to learn and share ideas when you join the OneSource Virtual team. We reward innovative thinking, fresh perspectives, creative collaboration, and hard work. As an organization experiencing routine strategic growth, we are always on the lookout for intelligent, talented, and forward-thinking professionals to join our team. OSV employees enjoy a values-based culture, upward mobility, and professional development with opportunities of all kinds.