Coordinator, Payment Administration & Contract Tracking



Los Angeles, CA, USA
Posted on Thursday, June 6, 2024
About Netflix:
Netflix is the world's leading streaming entertainment service with over 270 million paid memberships in over 190 countries enjoying TV series, documentaries and feature films across a wide variety of genres and languages. Members can watch as much as they want, anytime, anywhere, on any internet-connected screen. Members can play, pause and resume watching, all without commercials or commitments.
The Payments Administration & Contract Tracking (PACT) team supports the Scripted Series for the US/Canada (UCAN), UK, and Local Language Original (LLO) verticals and sits within the UCAN Business & Legal Affairs (BLA) team. The PACT team is responsible for ensuring all Above-The-Line (ATL) talent is paid timely and properly, and we calculate and track a variety of important dates and deadlines in connection with our Self-Managed Series.
The Role:
This is a highly cross-functional role, and the successful candidate must be able to work effectively with the BLA team, Labor, Tax, Production, Creative, and Production Finance teams, in addition to our accounting teams. The candidate will also act as a strategic thought partner to those cross-functional teams as we innovate and experiment with new deal structures. ​
The Payments Administration & Contract Tracking Coordinator will have an extremely strong emphasis on organization and a high level of attention to detail as well as excellent verbal and written communication skills. The successful candidate will exemplify the core Netflix Values, be adaptable to change, be able to juggle multiple responsibilities at the same time, will be self-motivated, and must have the ability to work proactively, independently, and reliably under tight time frames in a fast-paced environment.

In This Role You Will:

  • Proactively review, evaluate, and execute the contractual ​financial ​obligations of agreements and deal memos for ATL talent working domestically and internationally. This includes payments for Rights Options/Purchases, Script Acquisitions, Development Materials, Early Writer's Rooms, Series Prep/Production/Post for Comedy Sitcoms and Multi-Cams, one-hour Dramatic Series, plus Limited and Event Series. (ATL talent includes: Actors, Writers, Producers, Non-Writing Producers, Consultants, Directors, Line Producers, and Casting Directors)
  • Prepare payment authorizations and payment schedules for ATL talent to facilitate timely and accurate payments through Netflix Studios, our Prep/Wrap Accounting Team, and​/or​ the individual show accounting teams. Including but not limited to milestone payments, weekly salaries, bonuses, royalties, and the like. We provide guidance for PH&W rates for the applicable guilds (if any). In addition, consultation with our tax team to flag potential issues with loan out corps, pay entities, work locations, production locations, etc.​
  • Track deadlines for ATL deals from the development phase through reversion, including subsequent seasons, talent and rights option deadlines, and hold periods. We draft and issue relevant notices, including extensions, option exercises, and report-to-work notices. We create and distribute option summaries to socialize subsequent season deadlines, tracking writers' room engagements, fees for SAG, WGA Article 67, and tracking orders to series deadlines.
  • Prepare DGA and DGC director deal memos for execution and ensure directors are paid accurately and timely (including additional days, reshoots, etc)
  • Create and maintain​ WGA tracking spreadsheets and liaise with script coordinators, internal creative, and our legal teams for episodic script reporting and step delivery notices to ensure timely payments
  • Create and maintain development and series summaries for our assigned projects, upkeep of data-driven trackers for multiple cross-functional teams plus organization/filing and upkeep of all payment requests and back-up within a cloud-based document management system
  • Liaise with internal teams and outside productions regarding delivery of key documents to ensure our team is informed and payments are made in a timely fashion
  • Act as internal/external ​point-of-contact​ for payment and deadline-related questions
  • Periodically prepare cost analysis scenarios for various teams
  • Ensure ATL payroll start paperwork is received, complete​ , and accurate
  • Maintain flexibility and openness to take on additional projects as necessary, even outside of your area of expertise
  • Ability to respond positively to change and be receptive to new ideas, embrace and advocate for cultural diversity, and be solution-oriented

About You:

  • You have 3-5 years of experience in legal and/or business affairs at a television studio, production company or law firm, or experience in production payroll, production finance, or contracts and payments administration
  • You are well versed in the above-the-line union labor agreements (DGA, WGA, SAG-AFTRA, Local 399)
  • You have the ability to ​read, ​understand and summarize legal contracts with an emphasis on deadline triggers while having the ability to articulate issues using​ creative, production and financial context
  • You are proficient with Google Workspace (Drive, Docs, Sheets, Calendar and Mail)
  • Additional knowledge of entertainment payroll practices outside of the US is a bonus, but not required. Netflix produces shows across the world, including but not limited to Vancouver, Toronto, Prague, New Zealand, Australia, South Africa, Germany, UK, etc.
Our compensation structure consists solely of an annual salary; we do not have bonuses. You choose each year how much of your compensation you want in salary versus stock options. To determine your personal top-of-market compensation, we rely on market indicators and consider your specific job family, background, skills, and experience to determine your compensation in the market range. The range for this role is $70,000 - $350,000.
Netflix provides comprehensive benefits including Health Plans, Mental Health support, a 401(k) Retirement Plan with employer match, Stock Option Program, Disability Programs, Health Savings and Flexible Spending Accounts, Family-forming benefits, and Life and Serious Injury Benefits. We also offer paid leave of absence programs. Full-time hourly employees accrue 35 days annually for paid time off to be used for vacation, holidays, and sick paid time off. Full-time salaried employees are immediately entitled to flexible time off. See more details about our Benefits here.
Netflix has a unique culture and environment. Learn more here.
We are an equal opportunity employer and celebrate diversity, recognizing that diversity of thought and background builds stronger teams. We approach diversity and inclusion seriously and thoughtfully. We do not discriminate on the basis of race, religion, color, ancestry, national origin, caste, sex, sexual orientation, gender, gender identity or expression, age, disability, medical condition, pregnancy, genetic makeup, marital status, or military service.