Office Administrator Boston, Massachusetts Office Administrator
Devo
Description
- Serve as the first point of contact for the office and greeting visitors
- Checking the office mailbox, scanning and emailing mail to appropriate individuals/teams.
- Manage inventory of office/kitchen supplies and snacks and place orders as necessary.
- Assist with the planning and executing of company events, lunches, meetings, and employee team-building activities.
- Handle incoming and outgoing packages.
- Ensure the office is kept clean and organized.
- Coordinate with building maintenance for any needed repairs.
- Assist with travel arrangements and accommodations for staff and visitors.
- Schedule job interviews for prospective employees for the North America region.
- Support onboarding of new North America employees (office orientation, badges, parking passes, light technology support, etc).
- Perform other related duties as assigned.
- High school diploma or equivalent.
- Proven experience in an administrative or office support role.
- Strong organizational and planning skills.
- Excellent verbal and written communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and the ability to quickly learn new software.
- Ability to work independently and as part of a team.
- Strong problem-solving skills and attention to detail.
- Flexibility to handle multiple tasks and meet deadlines.
This is an in-office Part-Time position requiring 12-15 hours per week. Hours will likely be 9 am - 1 pm (est) or 10 am - 2 pm (est) on Tuesday, Wednesday and Thursday with some flexibility required for specific projects or events.
Devo does not discriminate on the basis of race, color, national origin, religion, gender, age, veteran status, sexual orientation, marital status or disability (in compliance with the Americans with Disabilities Act) with respect to employment opportunities.
Don’t meet every single requirement? At Devo we are dedicated to building a diverse, inclusive and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles.
At Devo, diversity and inclusion means more than treating employees well and making them feel welcome. It is a commitment to hiring people who bring different insights because of their unique perspectives, ways of thinking, and prior experiences.
We intend to continue hiring great people and protecting our culture so everyone can be themselves and speak their minds. That way Devo will always be a place filled with purpose, energy, hard work, thoughtfulness, and respect.
To All Agencies: Please, no phone calls or emails to any employee of Devo outside of the Talent Acquisition team. Devo's policy is to only accept resumes from agencies via the Devo Agency Portal. Agencies must have a valid fee agreement in place and they must have been assigned the specific requisition to which they submit resumes, by the Talent Acquisition team. Any resume submitted outside of this process will be deemed the sole property of Devo and in the event a candidate is submitted outside of this policy is hired, no fee or payment of any kind will be paid