Senior Payroll Specialist



Accounting & Finance
Munich, Germany
Posted on Tuesday, June 18, 2024

We're Celonis, the global leader in Process Mining technology and one of the world's fastest-growing SaaS firms. We believe there is a massive opportunity to unlock productivity by placing data and intelligence at the core of business processes - and for that, we need you to join us.

The Team:

In this role you will report directly into Celonis’ Director of HR Administration & Payroll who is based in Munich and work alongside a team distributed across Munich and Madrid. The function works and collaborates with multiple People functions on a global level.

The Role:

Together with the international Team, you will be responsible for forming and maintaining employee records, while supporting the People Team with a variety of Payroll Topics for our German entity within a fast-paced and high growth environment. You will be knowledgeable when it comes to labor code and payroll for mainly Germany but also providing backup support for other countries across EMEA. You will provide support internally for employees and Line Managers when it comes to country specifics (end to end employee life cycle). You will support the operational topics (without limited guidance) in the respective countries to help create a great employee experience and make Celonis a destination employer

The work you’ll do:

  • Preparation of payroll ensuring the correct and timely processing of payroll in collaboration with our external payroll vendor
  • Payroll Onboarding and offboarding of new employees
  • Preparation of certificates, and other payroll documents
  • Acting as the liaison between Celonis and authorities, social security funds and health insurance providers
  • Maintaining and updating our intranet, Celobase, as well as employee personal files
  • Pulling system reports
  • Support the digitalization of our documents and processes for your colleagues
  • You are the first point of contact for inquiries regarding payroll, vacation, parental leave, etc.
  • Partner with various department stakeholders to identify solutions that enhance and drive the overall business strategy
  • Proactively identify opportunities for process improvement and works with other functions to design and implement enhancements
  • Play a central role in advancing and optimizing the payroll ways of working
  • Support in the design, implementation, and accelerated adoption of innovative process enhancement and change initiative
  • Preparing documentation, presentations, standard/ad-hoc reporting and analysis, draft communication and distribution using various channels etc.
  • With your highly structured, well-organized, and independent working style, you will ensure that all your tasks and processes run smoothly from an organizational and administrative perspective for the respective countries
  • To be successful, you'll need to think ‘’outside the box”, find creative ways to approach a problem and innovative solutions to deliver the highest-quality results.
  • Role model when it comes to Celonis culture, values and leadership principles

The qualifications and experience you need:

  • A minimum of 5 years of related experience working in Payroll in an international environment
  • Specialist in Labor Code, Tax and Payroll rules in Germany, additional country knowledge is a plus.
  • You’re have good knowledge of modern office tools such as Google/Microsoft Suite, Payroll Systems and HRIS systems
  • Excellent written and verbal English and German language skills
  • Consultative approach with excellent analytical and problem-solving skills, focused on efficiency, streamlining, and challenging the current way of working
  • Multitasking comes naturally to you, and you handle also thematically different tasks precisely, reliably, and with ease
  • Highly flexible, reliable, and motivated, and keep a cool head even in difficult situations
  • Willing to take on responsibility, be proactive and drive topics forward
  • Outstanding organizational skills, attention to detail and exceptional accuracy
  • You can work effectively in a global virtual environment, with strong customer focus, and excellent interpersonal and team collaboration skills
  • You feel comfortable with new digital ways of reading data and with digital communications tools
  • Ideally have completed a university degree in one of the areas: Human Resources, Business Administration, Psychology, Project Management, or related field

What Celonis can offer you:

  • The unique opportunity to work with industry-leading process mining technology
  • Investment in your personal growth and skill development (clear career paths, internal mobility opportunities, L&D platform, mentorships, and more)
  • Great compensation and benefits packages (equity (restricted stock units), life insurance, time off, generous leave for new parents from day one, and more)
  • Physical and mental well-being support (subsidized gym membership, access to counseling, virtual events on well-being topics, and more)
  • A global and growing team of Celonauts from diverse backgrounds to learn from and work with
  • An open-minded culture with innovative, autonomous teams
  • Business Resource Groups to help you feel connected, valued and seen (Black@Celonis, Women@Celonis, Parents@Celonis, Pride@Celonis, Resilience@Celonis, and more)
  • A clear set of company values that guide everything we do: Live for Customer Value, The Best Team Wins, We Own It, and Earth Is Our Future

About Us

Since 2011, Celonis has helped thousands of the world's largest and most valued companies deliver immediate cash impact, radically improve customer experience and reduce carbon emissions. Its Process Intelligence platform uses industry-leading process mining technology and AI to present companies with a living digital twin of their end-to-end processes. For the first time, everyone in an organisation has a common language about how the business works, visibility into where value is hidden and the ability to capture it. Celonis is headquartered in Munich (Germany) and New York (USA) and has more than 20 offices worldwide.

Get familiar with the Celonis Process Intelligence Platform by watching this video.

Join us as we make processes work for people, companies and the planet.

Celonis is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Different makes us better.

Accessibility and Candidate Notices