Site Executive Assistant and Program Manager



Administration, Operations
Madrid, Spain
Posted on Tuesday, June 4, 2024

We're Celonis, the global leader in Process Mining technology and one of the world's fastest-growing SaaS firms. We believe there is a massive opportunity to unlock productivity by placing data and intelligence at the core of business processes - and for that, we need you to join us.

Working closely with the Site Lead and the Hub Leadership Team, you'll have a seat at the table, actively contributing to the Hub's strategic goals. This is an opportunity to take initiative, drive change, and make a meaningful impact on the future of the Madrid Hub. If you're ready to roll up your sleeves and play a key role in shaping the future of Company's Madrid Hub, we want to hear from you.While specific responsibilities may vary based on the Site's size, scope, and function, typical duties and qualifications for this role may include:

Key Responsibilities:

  • Site Management: Oversee activities at the Site, ranging from day-to-day activities to strategic initiatives.
  • Project Management: Propose, lead and coordinate projects, activities and events related to the Hub’s strategic goals, touching s¡areas such as Engagement Culture and Career Development. Ensure projects are delivered on time, within budget, and meet the objectives. .
  • Cross-Functional Collaboration: Foster and role-model collaboration across various internal teams and departments to support Site’s needs and initiatives.
  • Budget and Cost Management: Develop and manage Site budgets, track expenses, and optimize costs to ensure efficient use of resources.
  • Stakeholder Communication: Serve as the primary point of contact for Site-related inquiries, issues, and updates. Communicate effectively with internal stakeholders and external partners as needed.
  • External Engagement: Drive engagement with the Madrid and wider Spanish public - from coordinating and hosting Meet Ups to Brand Awareness Activities.
  • Performance Metrics: Establish key performance indicators (KPIs) to measure the effectiveness and efficiency of Site operations. Monitor performance metrics and identify areas for improvement.


  • Bachelor's degree in Business Administration or related field. Advanced degree or relevant certifications are a plus.
  • Proven experience in Site management or project management, preferably in a technology or corporate environment (preferable.)
  • Strong organizational and problem-solving skills, with the ability to prioritize tasks and manage multiple projects simultaneously.
  • Excellent communication and interpersonal skills, with the ability to collaborate effectively across cross-functional teams and stakeholders at all levels of the Site.
  • Proficient in using computer applications, including presentation software and spreadsheets.
  • Eager to learn and adapt to new office tools and project management software.
  • Experience with budget management and cost analysis(preferable.)
  • Flexibility to adapt to changing priorities and work in a fast-paced, dynamic environment.
  • Proactivity and demonstrated leadership skills and the ability to influence and motivate teams towards common goals.
  • Strong commitment to quality, excellence, and continuous improvement in Site operations and customer service.


  • Ability to prioritise tasks and manage multiple projects simultaneously.
  • Proven capability to work autonomously and demonstrate proactive problem-solving skills.
  • Ability to prioritise tasks and manage multiple projects simultaneously.
  • Proficient in using computer applications, including presentation software and spreadsheets.
  • Eager to learn and adapt to new office tools and project management software.
  • Fluency in Spanish and English


  • Bachelor's degree in Business Administration or related field.
  • Experience in site management or project management.
  • Experience in a technology or corporate environment.
  • Knowledge of budget management and cost analysis.


What Celonis can offer you:

  • The unique opportunity to work with industry-leading process mining technology
  • Investment in your personal growth and skill development (clear career paths, internal mobility opportunities, L&D platform, mentorships, and more)
  • Great compensation and benefits packages (equity (restricted stock units), life insurance, time off, generous leave for new parents from day one, and more)
  • Physical and mental well-being support (subsidized gym membership, access to counseling, virtual events on well-being topics, and more)
  • A global and growing team of Celonauts from diverse backgrounds to learn from and work with
  • An open-minded culture with innovative, autonomous teams
  • Business Resource Groups to help you feel connected, valued and seen (Black@Celonis, Women@Celonis, Parents@Celonis, Pride@Celonis, Resilience@Celonis, and more)
  • A clear set of company values that guide everything we do: Live for Customer Value, The Best Team Wins, We Own It, and Earth Is Our Future

About Us

Since 2011, Celonis has helped thousands of the world's largest and most valued companies deliver immediate cash impact, radically improve customer experience and reduce carbon emissions. Its Process Intelligence platform uses industry-leading process mining technology and AI to present companies with a living digital twin of their end-to-end processes. For the first time, everyone in an organisation has a common language about how the business works, visibility into where value is hidden and the ability to capture it. Celonis is headquartered in Munich (Germany) and New York (USA) and has more than 20 offices worldwide.

Join us as we make processes work for people, companies and the planet.

Celonis is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Different makes us better.

Accessibility and Candidate Notices