Accounts Payable Specialist

Avetta

Avetta

Accounting & Finance
Lehi, UT, USA
Posted on Saturday, May 18, 2024

Avetta’s SaaS platform connects the world’s leading organizations with qualified suppliers, contractors, and vendors. We bring unmatched visibility to companies through cloud-based technology and human insights to improve supply chair risk and compliance. As a result, we foster sustainable growth for businesses and their supply chains globally. Our SaaS subscription-based software is used by 85k+ active customers in over 100 countries spanning across a wide range of industries.

Avetta is seeking a detail-oriented Accounts Payable Accounting Associate to join our corporate accounting team. The Accounting Associate will be responsible for the accurate and timely processing of invoices and credit card transactions, including coding, approvals and payments. The Accounting Associate will also be responsible for reviewing and auditing employee expense reports.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Review, code, and validate vendor invoices with proper approvals
  • Develop a proficient understanding of departments and chart of accounts for accurate coding
  • Maintain vendor support in an orderly and complete manner using a cloud environment
  • Research vendor issues, past due amounts, future payment deadlines, and vendor statements
  • Ownership of assigned general ledger accounts and related reconciliations
  • Month end account review to determine needed accruals based on estimates, discussion with department managers, or communication with external vendors
  • Review and audit employee expense reports and communicate with VP, Procurement of any notable exceptions
  • Administer employee profiles, audit rules, reporting structure, etc. of expense reimbursement and auditing software (Concur)
  • Apply knowledge of the Corporate Travel policy to address employees’ questions regarding expense reports and company credit cards prior to travel
  • Communicate timely and effectively with department managers and vendors to resolve questions and concerns regarding approval process, vendor payments, and employee reimbursements
  • Participation in departmental projects and software upgrades by participating in meetings, data updates, sample data testing, and providing feedback regarding any issues after implementation
  • Generate journal entries throughout the month for accruals, reclasses, booking expenses, and intercompany transactions
  • Reconcile all company credit card transactions and ensure proper documentation and coding

EDUCATION, TRAINING AND EXPERIENCE:

  • 1-2 years of recent Accounting experience preferred
  • Associates Degree or higher, preferred, or equivalent experience and/or educational focus
  • Proficient in Microsoft Excel, Word, and Outlook
  • 1+ years of work performing uploads/interfaces from various systems and utilizing accounting ERPs, expense report systems, bank/credit card portals

ADDITIONAL QUALITIES:

  • Extremely detail oriented
  • High level of organization and accuracy
  • Interest in learning new systems and processes improvement
  • Professional communication style both written and verbal
  • Integrity, trustworthiness and able to maintain confidentiality